CALL TO ORDER 

The meeting was called to order at 6:00 p.m.  In attendance were Bert Farin, Tom Acre and Paul Grindle.  Sue Sherrill was in attendance for Management Specialists, Inc.  Rick Borders was in attendance for Lawns Express. 

APPROVAL OF AGENDA 

The agenda was approved as written.   

APPROVAL OF PREVIOUS MEETING MINUTES 

Bert made a motion that the minutes be approved as written.  All were in favor.  

GROUNDS CONTRACTOR REPORT FROM RICK BORDERS 

Rick reported to the Board that he would be making mulch from the pile of branches in the parking lot at the clubhouse.  These branches came from the saplings on Pond 4.  The Board also asked about the french drains on Ponds 3 and 4.  Rick reported that he would get those put in within the next month.  The Board then asked Rick why the tables at the cabana have not been bolted.  Rick thought they had and will see to it that they are bolted down.  The Board asked Rick if all the new trees had been watered, and Rick responded that they had been watered on a consistent basis.   

COMMITTEE REPORTS 

There were not committee members present at this January meeting. 

MANAGER’S REPORT 

Financials – Sue and Board went over the year ending December 2001 financials, noting that the Master Association had been $16,946.47 over the year-to-date projected budget for 2001.  The December 2001 income in the operating account had a beginning balance of $23,325.06, plus the $4,508.35 received, less the expenses of December of $19,429.65, leaving an ending balance in the operating account of $8,403.76.  Beginning balance for the reserve account was $140,332.70.  Contribution to reserve was $3,044.12, with no expenditures in December, leaving an ending balance of $143,376.82.   

Delinquencies – Sue and Board went over the delinquency report, noting that there was still one homeowner that was at the attorney and still over $1,000 in arrears.  There were seven other homeowners who were over one quarter in arrears. 

Covenant Violations – All Board members had a copy of all violation letters that had been sent in November and part of December. 

OLD BUSINESS 

Rules Committee Update – Committee members will set a meeting date to finalize the new rules and regulations draft. 

Update on Interpreting Service – Sue reported that she had written a letter for the interpreting service to interpret into Chinese and will look at the cost after the letter is written. 

Decision on Recycled Water Tap – A motion was made to walk away from the City water tap that had been put in for Stratford Lakes.  Motion carried and was voted unanimously in favor. 

NEW BUSINESS  

Meet with New Financial Advisors – None of the volunteers to serve on the financial advisory board made it to the January meeting. 

Pool Bids – Sue presented the Board with pool bids for the upcoming 2002 pool season.  The Board unanimously voted to sign once again with Crystalline Pools.   

NEWSLETTER ITEMS 

A deadline of March 10, 2002 was made by the Board for all articles to be in to Management Specialists, Inc.  Sue was asked to send Paul Grindle a trash pickup schedule and a recycling schedule. 

APPROVAL OF INVOICES AND SIGNING OF CHECKS 

Board members went over invoices and checks were signed. 

NEXT MEETING DATE  

The next meeting date will be May 26, 2002.   

ADJOURNMENT